Attending conferences as a post-graduate student

Conferences are more important for networking than they are for sharing or learning when you are a post-graduate student.

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A conference without networking is just a proceeding of abstracts or papers. You may disagree, especially if you are shy, but depending on who you meet, attending a conference could change your life.

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The reason I am here writing this for you is because I met my current advisor at a conference.

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So what is the point of networking? Is it only useful if you are looking forward? Why drum up the courage to talk to the Prof or even the Minister of Science?

 

Even if you are not looking for anything, every meeting can still be beneficial. Below are some questions that you can ask any scientist. Even if you study biology and they study astronomy, or if you study plants and they study marine mammals, such conversations could be beneficial to you.

  • ask for advice (e.g. how does a young, South African scientist get ahead in the world?)
  • ask what they would’ve done differently,
  • ask about an experience they recommend (for an international student in SA for example)
  • ask about their personal story (what inspired you to become a scientist?)

 

The timing of conferences is certainly relevant to the pants you wear, but even if you are far from transitioning to a new degree or job, meet as many people as you can. If you meet someone outside of your field or someone irrelevant to your mission, ask if they recommend anyone at the conference that you should to speak to.

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Meet people that aren’t immediately relevant to your project, maybe they will inspire you to shift specializations, or alternatively, bolster your current interest. Conversations with strangers will help you find out more about yourself.

 

There is a positive linear relationship between the importance of networking and the time spent on your current degree, assuming you want to continue learning and pursuing science further after you finish. If you are close to finishing, and you want to continue on the path of advancing knowledge, treat every conference as a career fair, update your CV and make some business cards.

 

Perhaps the best advice I can give is to contact people ahead of time, especially for bigger conferences. Look through the schedule of presentations, take note of the talks relevant to your interests, and send those individuals emails. Introduce yourself and attached your CV. Then, when you meet them at the conference, you can say: “My name is… I contacted you a few weeks ago”.

 

 

Here are some suggestions for taking the next step to actually meet strangers:

  • Follow up with questions. Perhaps the most obvious is to approach people after their talks. This is generally well accepted and usually expected.
  • Eat with strangers. Less obvious but even more casual is to use meal opportunities. Pick a random table and sit next to someone you don’t know to eat your food. Then, start or join a random conversation.
  • Attend social events. Many conferences also arrange social events, generally providing liquid lubricant to alleviate the awkwardness of scientists. Never miss a social event at a conference.
  • Use your poster as a conversation starter or activity. Stand by your poster more often than the actual designated poster session, check back occasionally to see if anyone is perusing it. Also, use your poster as a tool to explain your interests and current research, ask people if you can show them your poster and arrange a time or walk to it with them.
  • Meet people through twitter. Twitter is an incredible tool to participate in discussions centered on conferences. You can shamelessly promote yourself or your poster, or you can use it to have conversations, summarize a main point, add your perspective to discussions or talks, and set up meetings. “Hey I am at this conference too! Come by my poster tomorrow”

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There is enormous variation in science persona, but I am yet to meet a scientist unwilling to entertain a short introduction. Use these opportunities to ‘pick their brains’. Avoid the comfort of your friends and put yourself out there for one or two nights to maximize your conference experiences.

Every person mistakes the limits of their field of vision for the limits of the world

This July, Durban played host to their second International AIDS conference. This is the biggest and most publicised of the HIV conferences, with the likes of Elton John and Prince Harry showing up to support the cause. This meeting is not really recognised for its pure scientific nature, but is regarded in our lab as something everyone should attend at least once. The goal of the meeting is really to bring social issues to the fore: interventions, activism and policy to improve the lives of those affected. Ultimately for basic scientists, it’s about gaining a wider perspective about the work we do, the impact we make and to motivate us to work harder to lighten the burden South Africa has borne for so many years. But the world of activism, especially celebrity activism, is also a world that could learn from science.

Charlize Theron spoke at the conference saying several things that upset me. The media raved about her speech saying she certainly didn’t sugarcoat anything – as if we don’t know how bad the epidemic is already. I think one of the things that upset me most was this, “The real reason we haven’t beaten the epidemic boils down to one simple fact: We value some lives more than others.” I do not deny that this is a very real issue in the world today; but I truly don’t agree that this is why we haven’t beaten the epidemic. It is easy to get swept up in this statement and feel some guilt as a privileged and fairly happy PhD student who lives life with a clean bill of health (apart from sleep deprivation), but I am worried that a statement like this really works against scientists.

There are legitimate and horrifying biological challenges that we face with this formidable foe. HIV adapts so rapidly our immune systems can’t keep up. About 20% of people develop amazing antibodies that can target 90% of the circulating virus but because this only happens 3 years after infection, this doesn’t help the person at all. We have had 6 HIV vaccine trials, none of which have done any better than 31% protection. The virus integrates into the person’s DNA, which makes a complete cure very difficult. We have cured one man by completely irradiating him twice and nearly killing him and we have thought we cured one baby by giving it ARVs in the first hours of its life (it has since rebounded), with little knowledge about how it will affect it over life. Please understand that the dearth of progress is not for lack of trying or because scientists are secretly plotting against adolescent women.

We simply have not figured it out yet.  Even with incredible education, support and dedication by some truly wonderful people in this country, there continues to be a barrage of infections. While social behaviours and injustices definitely help spread the disease, the ONLY thing that will stop it is a vaccine or a cure. It sounds noble to try and reinvent social interactions (a goal that must be pursued in our lifetime) but this is not what brings about a real-world cure to a horrible disease. Polio swept the world several times throughout history. Do you know when they stopped it? When they found a vaccine! (Read about other diseases defeated by vaccines here.)

The second thing that bothered me in Charlize’s talk, “I know this because AIDS does not discriminate on its own. It has no biological preference for black bodies, for women’s bodies, for gay bodies, for youth or for the poor. It doesn’t single out the vulnerable, the oppressed, or the abused.” This isn’t true: the disease does discriminate. Women are biologically more likely than men to contract the disease (read this link for an in-depth analysis and click here for a simplified version), and routes of transmission make gay men in particular vulnerable to infection. I understand what she is trying to say, but to a scientist these statements are incorrect and are once again, making the point that AIDS is only a social disease. People will never perceive themselves to be in a socially-constructed high-risk category. Many of the people I know own cars that they drive every day (a truly high-risk activity!) and not one of them wears a crash helmet.

Charlize later went on to say that we “have all the tools to end HIV.” And we don’t. The fact is education and empowerment doesn’t work completely. We need an intervention that people will not have to think about. How seriously do you worry about Pertussis every day or dying from Mumps? Everyone has access to these vaccines and that is what we need to do for AIDS. I agree completely with Baron Peter Piot (a researcher from the London School of Hygiene and Tropical Medicine) when he spoke at the same conference, “We need to stop saying that we have the tools to end the HIV and AIDs epidemic, until we have a cure or a vaccine- then we can say that.”

I wouldn’t want any young person to listen to Charlize Theron’s speech and assume that there is any lack of urgency in the scientific field because the disease is not prevalent in the white upper class. We are facing a terrible enemy and while we know a lot about it, it keeps coming up with clever ways to evade our advances. The world could always do with improvement. Young girls should think they are better than their relationships and can go on to live an HIV-free life. I applaud people trying to change this. Ultimately though, scientists are dedicated to making a vaccine for everyone. It, much like ARVs, will shape the lives of people much more quickly than changing social perceptions can. It would be easier if we could just give an injection that would bridge the social divide, but then again, I am a scientist looking out of scientist goggles, with potentially limited eyesight.